Attendance Policy

Under the Ohio compulsory school attendance law (Ohio Revised Code 3321) children between the ages of six (6) and eighteen (18) must attend school. A child under six years of age who has been enrolled in kindergarten also shall be considered of compulsory school age per Ohio Revised Code.  The Greenfield Exempted Village School District believes success in school is directly related to attendance and has adopted policies to encourage and reward good attendance. Ensuring good attendance will require a strong partnership between the district and the parent(s). This policy spells out the district’s student attendance expectation and procedures for absences.


Attendance is important to us:

The Greenfield Exempted Village School District requires that students enrolled in the District attend school in accordance with the laws of the State. The State of Ohio also ranks school districts on their attendance rate. One of the indicators of an excellent district is a 93% or higher attendance rate. The educational program offered by this District is predicated upon the presence of the student and requires continuity of instruction and classroom participation to maximize its effectiveness.


Excused Absences

* Absences from school that may be excused are:

                              -Personal illness (parental note)

                              -Doctors, Dentists, etc. appointments (doctor’s note)

                              -Death of a member of the immediate family (parental note)

                              -Observance of a religious holiday (parental note)

                              -Other circumstances as pre-approved by the principal or designee


Expectations from Parents:

Parents are expected to notify the school of their child’s absence on the first day of the absence. The parent should call the child’s school the day of the absence and send a signed and dated note stating the reason for the absence on the first day the child returns to school. Notes for excused absences will not be accepted if they are not submitted within three (3) school days of the child’s return to school.


Actions Taken by the District For Excessive Absences (excused and unexcused):

1.      A letter is sent (with a list of absences) to the parent following the 5th and 10th day of total absence.  An additional letter will also be sent at the 10th unexcused day of absence.

2.       Unruly and/or Contributing charges may be filed on the 5th consecutive day, 7th day in a month or 12th day in a year of unexcused absences.

3.      Only doctor’s excuses will be accepted for an excused absence after the tenth (10th) day absent.

4.      Ohio Revised Code (3321.13) requires the school administration to report any student who is absent ten (10) consecutive days or fifteen (15) total days in a school year to the Bureau of Motor Vehicles to deny or suspend an Ohio Driver’s license or instructional permit.


Student Vacation Policy

Students are required to complete a vacation policy application if they are going to be out of school for three (3) or more days. This application must be picked up in the office, signed by the parent and student, and submitted to each of the student’s teachers for the listing of assignments. The completed form, with each teacher’s signature and assignments listed, must be submitted to the principal at least two (2) school days prior to the beginning of the absence. Vacation days must be approved by the principal to be an excused absence. Be aware that vacation days are included in the total number of days absent. Students are discouraged from taking vacations during exam days. However, if it cannot be avoided, it is the student’s responsibility to set SPECIFIC alternate times, with each teacher, to take the exam. In no case will a student have more than three (3) school days to make-up the exam after returning from vacation.


We ask parents to make punctuality a priority. The first few minutes of the school day are very important as tardiness disrupts classroom teaching and learning. Students arriving to school up to sixty (60) minutes late or leaving sixty (60) minutes early will be counted as tardy. Students who come to school more than sixty (60) minutes late or leave more than sixty (60) minutes early will be counted one half (1/2) day absent. Student’s leaving early is discouraged as the last few minutes of the school day are devoted to instruction, review of homework assignments and announcements. If it is necessary for the child to arrive late or leave early they must report to the office to be signed in or out by the parent. A tardy will only be considered excused if a professional note is provided within 3 school days for the time missed.


Three (3) unexcused tardies will be equal to one (1) unexcused absence. Students with more than three (3) tardies may also be subject to other school disciplinary actions.