COVID-19 Closure: Superintendent Updates

Update: March 31, 2020

Good evening.  I wanted to share a few updates with our families this evening.  This information can also be found on our district Facebook page.

  • Based on the new order from Governor DeWine, school will continue to be out of session through May 1.  Students are scheduled to return at this point on May 4.

  • Our food distribution program will continue to operate every Tuesday and Friday through the month of April.  Our goal is to continue the program unless there is an additional order from Governor DeWine that would lead us to discontinuing it, or unless it would become unsafe for our staff and families.  You can still sign up if you have not already done so. Please be sure to use the Google form that can be found on our website to sign up and to cancel your meals if you would like to discontinue participation.  We will plan to reshare the form on our Facebook page for easy access. It is helpful for us to know the number of meals needed so that we don’t end up with too much or not enough food. 

  • From April 6 through April 8, students can continue working on assignments that they received in their instructional packets.  We will still observe spring break from April 9 through April 14, when it comes to the aspect of student work. To ensure the safety of our families and staff, we will not be doing another paper packet pick-up.  Future academic activities will be shared via our website, or for students with IEPs, may be mailed to the home. Please understand that does not mean that activities will be necessarily dependent on having internet service.  We understand that not all of you have internet capability or appropriate devices. We are working on developing academic activities for students that will support review and practice, as well as, provide the opportunity for completing engaging project-based and interactive activities that we are hopeful will be less stressful for families.  Remember that if students have questions about their current assignments, they can reach their teacher by email using the format provided in the Home Learning Plan.   

  • Per the Ohio High School Athletics Association, spring sports are on a delayed schedule coinciding with the students returning to school. 

  • At this time, prom, baccalaureate, and graduation have been postponed and not cancelled. 

  • For those students and families involved in the trips to Washington DC and Disney World, you should have already been notified regarding our alternative plans.  For those students and families involved in the trip to Costa Rica this summer, you will be receiving an update soon. 

  • If at any point you have questions, please call and leave a message.  All administrators can access their voice mail from their email accounts even when not on campus.  We are happy to help in any way that we can.

  • Don’t forget that it’s Virtual Spirit Week!  It has been fun to see so many people participating.  For each day that you participate, you win a spot in a drawing for an Amazon gift card that will be mailed to your home.  

  • Also, we are proud to be highlighting our seniors on the McClain High School social media pages and our district Facebook page.  Be sure to check it out


Have a good evening.  Take care and stay safe!

Quincey Gray, Superintendent 


Update: March 28, 2020

Good morning. I hope that all of you are doing well. Our district has a few updates for our families this morning.

  • If you participate in our food distribution program, remember that the distribution days for this week are Tuesday, March 31 and Friday, April 3.  We are so appreciative of the cooperation and kindness we have experienced while distributing food. You can still sign up for the program if you have not already.  Also, if you are signed up and no longer want to participate, you can remove yourself from the list using the Google form on which you signed up. It helps us to know how many meals to prepare when we have accurate numbers.  Thank you so much again for your cooperation!

  • Next week, we are having a virtual spirit week!  Directions will be posted daily on our social media accounts.  We would love for you to join in so that we can all connect virtually with one another!

  • New legislation has been passed to address state testing, attendance, graduation, and a variety of other education related topics.  We are waiting on additional guidance from the Ohio Department of Education before we react. Please know that when we have more details, we will reach out with next steps and additional information.  What will be required of students in regards to work completion is still very much an unknown. It is important for students to continue working on the assignments and activities that have been provided. In addition to the work packets, several middle and high school teachers are continuing to utilize email and Google classroom to communicate with students. If your child has access to the internet, please ask them to check their school email and Google classroom daily. If you or your child would have questions about any of the work, please follow the directions in the Home Learning Guidelines to contact a teacher by email.  Our staff is very willing to help in any way possible!

I am speaking for the whole district, when I say that we miss our students very much!  The most important thing right now though is for everyone to stay safe and healthy. Please take care, and hopefully we will all see each other virtually during spirit week next week.  Have a wonderful weekend! 

Quincey Gray, Superintendent 

Update: March 22, 2020

 From Superintendent, Quincey Gray: 
In following the executive order set forth by Governor DeWine this afternoon, after 11:59PM on March 23, all of our playgrounds will be closed.  

We will be continuing our food distribution program, but we will only be distributing food on the following four days over the next two weeks - Monday, March 23, Friday, March 27, Tuesday, March 31, and Friday, April 3.  Children will still receive the same number of meals. They will just receive more food at one time. Doing this will allow us to continue supporting our families while also reducing the amount of contact made between people.  All distribution sites will be operating in a “drive-thru” style in which families remain in their cars. 


As we receive more information, we will share it with you as soon as possible.  I can speak for the whole district, when I say that we miss our students and hope they are doing well!  We wish for all of our students and families to stay healthy.
Thank you and have a good evening. 

Update: March 20, 2020

 The Board of Education meeting scheduled for Monday, March 23, at 7:00PM will be streamed live on our district website.  On Monday, there will be a link on the website that you can click in order to view the meeting. Previously we had planned to recognize our playground volunteers and sponsors, as well as, a group of student athletes during the meeting.  We are unable to do that at this time, so we will plan on doing that during the April meeting at this point.   

The following statement comes on behalf of the Highland County Health Department and our district.  

The Highland County Health Department has received the lab testing results from our local student who was being tested for COVID-19.  The results of the test were negative. All students, staff, and other close contacts are being contacted by phone to be released from quarantine. 

On behalf of the Highland County Health Department and Greenfield Exempted Village School District, we want to thank you for your patience during this process.  Over 200 people were contacted during this process, and the community has been overwhelmingly kind, understanding, and supportive.

We continue to stress the importance of good, frequent hand washing, staying home if you are sick, keeping away from others who are sick, and practicing social distancing.  Playgrounds and basketball courts are still open at this time, but please remember to follow these important recommendations.  

Thank you and have a good evening. 

Quincey Gray, Superintendent 


Update: March 18, 2020

The following statement is from the Highland County Health Department. 

The Highland County Health Department was informed this afternoon that the pending test results for our local student have been delayed due to the number of other tests that the lab is conducting.  The lab now hopes to have results available by the end of the week.

This delay is frustrating for all of us.  I would encourage you to be kind to each other, to support our local agencies that are preparing for this pandemic, and be patient with this process. 

I also want to clarify something that there have been several questions about.  When we have a potential COVID-19 case, only the immediate close contacts of that case are placed under quarantine.  Parents of a student who has been placed in quarantine are not under any restrictions. In other words, contacts of a contact are not considered to be exposed.

As soon as test results are available, we will send out another call.  Neither the health department, the Greenfield Exempted Village School District, or any other officials are able to provide any updates to individuals.  Please do not call these offices asking about lab results as these calls prevent them from being able to do other important work for our community. Thank you.  

This concludes the statement from the health department.  Please remember that instructional packets are available beginning tomorrow, March 19.  See our COVID-19 Information section on the district website for details.

Thank you and have a good evening.

Quincey Gray, Superintendent 


Update: March 17, 2020

Today was the first day of our food distribution program, and we are very happy with how smoothly things went.  Thank you to those who participated for your cooperation.

We are going to make a few adjustments to the program at this time.

  1. We received approval from the Ohio Department of Education to be able to supply children with two lunches and two breakfasts at a time, so beginning immediately, we will change our distribution days to Monday, Wednesday, and Friday each week.

  2. It is important that if you have signed up for meals, that you pick them up.  Unfortunately, we had meals today that were not picked up. If you are no longer interested in participating, you can go to the link for the Google form again and cancel your meals.  We greatly appreciate your cooperation. We want to make sure that we are prepared and have the number of meals that are needed.

  3. Because of the low turnout in two locations, we are eliminating Joey’s Pizza and Greenfield Grain and Hay as distribution sites.  If you were scheduled to pick food up at Joey’s Pizza, you will now pick it up at Rainsboro Elementary. If you were scheduled to pick food up at Greenfield Grain and Hay, you will now pick it up at Mitchell’s Park.   

Just a reminder, instructional packets will be available for pick-up and download from our website beginning Thursday, March 19.  Please check our district website for detailed information on the packets that was shared during the all-call yesterday afternoon.  Thank you and have a good evening.  


Update: March 16, 2020

  • Tomorrow, March 17, Nurse Katie Pryor will be calling guardians of students who have medicine at school.  She will work with you in making arrangements to pick it up. 

  • No preschool or BASC Care payments need to be made at this time.  If you have a bill for preschool, you do not need to come to campus to pay it. 

  • Our playgrounds are not closed, but as recommended by the Highland County Health Department, please practice social distancing.  Large groups of adults and children should not be in the same area.  

  • On Thursday, March 19 and Friday, March 20, we will be distributing instructional packets for students.  Pick-up time is from 12:00 p.m. - 4:00 p.m. Locations for picking up packets of work are as follows:

    • Buckskin Elementary students - South Salem Methodist Church

    • Greenfield Elementary students - Greenfield Church of Christ

    • Rainsboro Elementary students - Rainsboro Methodist Church

    • Greenfield Middle School students - Greenfield Area Christian Center/New Directions

    • McClain High School students - Greenfield Area Christian Center/New Directions 

We will also have some educational supplies (i.e. pencils, paper, etc.) available for families who need them.

Please help us in supporting the recommendation of social distancing by having just one person pick up the packet.  Keep in mind that the person picking up the packet can be another family member other than the parent or can also be a babysitter.

If you do not want to come and pick up the packet in person, you can access it on our district website in the COVID-19 Home Learning section starting on March 19.  You will also find beginning on March 19 a resource in the Home Learning section that will provide you with numerous electronic resources that your child can use. Please note though, packets for students with IEPs will not be able to be accessed on the website. These packets have been designed specifically to meet their individualized learning needs as designated in their IEP goals.  

If your child has an IEP, and you absolutely cannot pick the packet up, please call 937-981-2152 and leave a message on the superintendent’s extension.   

  • Beginning tomorrow, Tuesday, March 17, we will be distributing breakfast and lunch items at 7 different locations in our district between 11:30AM and 11:45AM.  Each bus will stop at two close locations, so please be aware that there may be a brief wait. Please be sure to arrive at 11:30. Times could be slightly adjusted when we start the program, so we do appreciate your patience.  Once distribution begins on Tuesday, it will continue Monday through Friday through April 3. In addition, weekend food packages will be distributed on each Friday that we are closed - March 20 and 27 and April 3. Food can be provided for anyone 18 and under.  They do not have to be a student in the district, but the children need to be present when the meals are picked up. In order for us to be prepared, parents and guardians must sign up for the program. The preferred method for signing up is to utilize the Google form that can be found on our district website and Facebook page.  You will be asked basic information including name, address, phone number, names of those 18 and under who will be receiving food, and your preferred pick-up location. If it is impossible for you to access the form, please call 937-981-2152 and leave a message on the superintendent’s extension with the required information. Please only use this method if you absolutely cannot access the form.  If you intend on signing up and haven’t yet, please do so as soon as possible so that we can be sure to be prepared.  

  • At our Community Action and Micthell’s Park distribution sites, we will be enforcing a drive-thru meal pick-up plan.  Please be aware as there will be people helping to line cars up while leaving room for the bus to park. Finally, if not using a location with the drive-thru method, only one person should come to the bus and get the food.  Children should remain in the car. Again, the person can be another family member other than a parent or could also be a babysitter. We are trying to follow guidelines from the Ohio Department of Education while also limiting the number of interactions that occur through the recommended use of social distancing.  We do understand that some children have been quarantined and will not be able to be present for pick-up. 

We greatly appreciate your patience and cooperation through this process!  We know that the timeframes we have for food delivery and instructional packet pick-up may not meet everyone’s schedule, which is why we want to encourage you to send another adult if possible.  Our staff and a number of volunteers are working hard to make the best of this situation. Thank you and take care!

Update: March 14, 2020

  • Greenfield Exempted Village Schools will be closed Monday, March 16.  The district will reopen on Monday, April 6. Students are not allowed to be on our school campuses during that time.

  • Although waiting on additional details, at this point spring break will remain as scheduled.  We will release a final decision in the next few days.

  • There will be no practices or athletic competitions until Monday, April 6.

  • Because we are not in session on Monday, information on how to obtain your child’s instructional packet will be shared in the next few days. Please be patient as we develop a plan for preparation and distribution.  

  • Information on the end of the grading period and state testing will be shared when it is available.

  • We are excited to be able to offer a food distribution program to our families.  Beginning Tuesday, March 17, we will be distributing breakfast and lunch items at 7 different locations in our district between 11:30AM and 11:45AM.  Each bus will stop at two close locations, so please be aware that there may be a brief wait. Please be sure to arrive at 11:30. Times could be slightly adjusted when we start the program, so we do appreciate your patience.  Once distribution begins on Tuesday, it will continue Monday through Friday through April 3. In addition, weekend food packages will be distributed on each Friday that we are closed - March 20 and 27 and April 3. Food can be provided for anyone 18 and under.  They do not have to be a student in the district, but the children need to be present when the meals are picked up. In order for us to be prepared, parents and guardians must sign up for the program. The preferred method for signing up is to utilize the Google form that can be found on our district website and Facebook page.  You will be asked basic information including name, address, phone number, names of those 18 and under who will be receiving food, and your preferred pick-up location. If it is impossible for you to access the form, please call 937-981-2152 and leave a message on the superintendent’s extension with the required information. Please only use this method if you absolutely cannot access the form.   


The following statement is being issued on behalf of our school district, as well as, the Highland County Health Department. 

  • In our school district, the health and wellbeing of our students and staff is our highest priority. The District has learned that one of our high school students has been identified as a potential COVID-19 patient, and has had samples sent for testing. The affected student is in self-quarantine per the directions of medical professionals.

  • Greenfield McClain administrators have consulted with the Highland County Health Department to address this situation. According to state and local public health guidance, some close contacts of this individual will be placed on a self-monitoring quarantine, ending on March 25th, or as soon as negative test results are returned.  The Highland County Health Department will be calling close contacts from the school today to notify them of this quarantine, and to help answer questions these students and families may have. 

  • If you do not receive a call by 5PM on Saturday, March 14th, then you are not included on the list of close contacts of this student.  Due to limited staff, please do not call the health department to ask if your child is a close contact.  For general questions about Coronavirus (COVID-19), please call 1-833-427-5634. 

  • If the recommendations from public health officials change in any way, we will take immediate and appropriate steps for the safety of our students, staff members and families.

  • It is important that everyone continue to practice common sense precautions to help prevent the spread of all illnesses, including respiratory viruses.

  • Wash your hands often with soap and water for at least 20 seconds, especially after blowing your nose, coughing or sneezing; using the restroom; and before eating or preparing food.

  • If soap and water are not readily available, use a hand sanitizer with at least 60 percent alcohol base.

  • Stay home when you are sick.

  • Avoid touching your face, eyes, nose and mouth.

  • Cover your cough or sneeze with a tissue, then throw the tissue directly into the trash. If a tissue is not available, use the bend of your elbow.

  • We will continue to use our all-call system, website, and social media to share information.  We greatly appreciate your patience and cooperation as we manage these unprecedented events. Thank you.

Contact Us

Quincey Gray, Superintendent
200 North Fifth Street
Greenfield, Ohio 45123
Office: (937) 981-2152